Minutes of meeting - 4th June, 2003 at 7.30pm
everyone to what would be her final meeting in the Chair. She said she
had really enjoyed her time on the Committee. However she felt that three
years in the Chair was long enough. Caroline thanked the Committee for
their support and said she would continue to offer any support to the
Association if it was required.
Attendees and Apologies
Attending the meeting were 13 committee members. Apologies
for non-attendance were accepted on behalf of Laura McDonah and Fiona
Acceptance of Previous Minutes
The Minutes of the previous meeting were adopted by the
committee on the motion of Kirsty Donnelly and seconded by Sian Burton.
Finlay said he had got the bank statement that morning and we had £16,500
in the account. He intimated that he had however sent off the cheque
for the deposit on the marquees for the Gala, which would bring the account
down to £15,500. The other thing he had been working on was the
finalising of the accounts. This was now showing a surplus for the year
of £7,350. He went on to give a breakdown of the Centre's running
costs. Outwith the user groups, Gala, bouncy castles, discos etc., the
annual basic running costs of the Centre was just over £5,000.
He highlighted the call-out costs for the year, around 30 call-outs.
George explained most of these could have been avoided and were down
to bad materials, such as the main lock on the front door. This was of
a cheap variety and with the large number of users, was repeatedly in
need of attention. The sensors on the fire doors were also constantly
giving problems, either because they were wet or loose. Finlay mentioned
the high electricity bill. He also mentioned the bouncy castle and the
new tables and chairs in allowing for the depreciation of these items.
Sarah mentioned the new CD wallets and they also had a lock for their
box, she also said Laura was on holiday and that they had receipts for
the purchases to give to the Treasurer.
George mentioned that the kitchen light had been repaired. It was
in a bad state of repair, as most of the plastic fittings inside
the casing were broken. If it malfunctioned again it would probably
require a complete new light fitting. He also gave a report on being
called out to the Centre the previous Saturday morning by Iain Buchan.
When Iain had opened up, the fire doors were lying wide open. The
police checked the premises with him and the only thing that looked
suspicious was the Youth Club cupboard door was lying open, with
the hasp lying on the floor. The worrying thing was there had been
call-out from either the police or the alarm company. After discussion
it was agreed we discuss this situation with Abel Alarm. The Secretary
also reported that the main lock on the front door was again causing
a problem. The mechanism inside the lock had become loose. The lock
had been stripped down and was now operating as it should. He pointed
out that this was a rather cheap lock and could break down again.
Kirsty in her report mentioned that the bouncy castle parties
were coming in again. However there had been a drop in disco parties.
A short discussion took place on this subject. George said the bouncy
castle would have to go for a 'service' shortly and he would contact
the company to arrange this, perhaps in July. He would let Kirsty know
when it would be uplifted. Iain Buchan mentioned that the Castle when
being put away had to be rolled up - not folded as this made it very
difficult to get it out of the bag.
Centre's Computer - Broadband
Finlay mentioned that he was about to have his system altered to Broadband
shortly and he would have more information regarding the Centre's installation
for the next meeting. He would also have to talk to the alarm company
regarding the installation.
Ann Marie enquired from the user groups present for an
update on the sale of Ceilidh tickets. Some of the committee felt that
public were not aware that the tickets included the buffet.
of optics for the bar was also discussed. Sian said she thought that
she could arrange to borrow these for the event. It was agreed that
have to purchase our own. Ann Marie gave an update on what bar stock
she had ordered. She said this still had to be finalised.
also mentioned that the sponsorship was also looking very good.
It was agreed
a sponsor list should be displayed in the marquees. Display posters
were discussed it was agreed that as many of these as possible
should be put
John Reid said the football section
were getting a 8ft. banner printed with their logo on it for £80.
It was maybe too late to have one done for the Gala.
reported that there would be a 'Gala
Queen' and three attendants. Kirsty enquired about transport for
the Gala Queen and her attendants. A general discussion took place
subject and Phyllis said she would make some enquiries about this.
Marie went on to discuss the token system that would be in use
various children's attractions, these would be available from Finlay
on the day. A poster explaining the prices would be displayed on
the day. After discussion it was agreed that to avoid congestion,
the face painting would take place in the main marquee.
Billy and the
Tearoom would be in the Centre. Eila Roberts explained a member
of the Woodlands Group would be in attendance in a 'Tree Costume'.
raised the question of security around late afternoon and
on the Saturday. The subject of 'casual drinking' was also
discussed. It was agreed that security should be hired and an appeal
any off duty police to come along and offer their support. Volunteers
required for the Friday and Saturday mornings to help set
George agreed to order two different
times of real ale from Houston Brewery. Ann Marie and Finlay agreed
to finalise the
Date of next meeting
The date of the next meeting would be the Annual General
Meeting on Wednesday, 18th June, at 7.30p.m.
George Anderson, Secretary
(Minutes edited appropriately for publishing on web