Welcome
Caroline in the chair, welcome all present to the start of a new
session of the association. A special welcome was extended to Bobbie
McCabe, who was attending representing the Tiny Tots. Bobbie said she
would like to get involved on a regular basis, however she was hoping
to start a class on interior design in the school, on a Wednesday evening
and therefore would not be available to attend the committee meetings
which were held on the same evening.
Apologies for Absence
Apologies were accepted on behalf of Alison Battley, Kirsty Donnelly,
Stephen Renton and Jenny M'Gee.
Acceptance of Previous Minutes
After discussion, the minutes of the previous meeting were approved
on the motion of Sian Burton and seconded by Sharon Black.
Treasurer's Report
Finlay in his report, mentioned the purchases we had made in the
last session, namely the bouncy castle and the new tables. He also referred
to the successful outcome of the Gala Day, thanks mainly to the excellent
sponsorship from local businesses. He touched on the overall financial
position, reporting we were 'perfectly solvent' with £14,000 in
credit. Other good news was having filled in the relevant forms from
the water board, we would be exempt from water payments to 2006. He
however reported that because of the bank interest, we probably owed
the tax on this, at the moment we possibly owed about £20. Finlay
said he had been reminded by Ian Dyer that he had to supply a report
and accounts to the council for the £1,000 grant that was now
due for payment. He recently had been given application forms and information
regarding 'The Carnegie United Kingdom Trust' which offered grants to
Village Halls with the aim of widening their use as centres of service
for the community. The committee felt this was possibly worth exploring.
Secretary's Report
George said he had contacted Willie Wilson for an update on the
proposed children's play areas. Willie reported that the amended plans
were now with the lawyers who were handling the business regarding the
builder's bond for this purpose. He also said that either Ian Dyer or
himself would try to attend the meeting. The Secretary further reported
that Robert Jamieson had called him on a couple of subjects. One seeking
the Committee's approval regarding properly fencing in the children's
play area at the rear of the centre. He also mentioned that he had priced
storage containers 20ft. x 8ft. that could be attached to the exterior
walls. George said he had advised Robert that he should contact either
Willie Wilson or Ian Dyer regarding the play area as he thought this
was part of the plan for the new play areas. The Secretary mentioned
the back room was now more or less functioning as a storage room. He
highlighted that Kirsty had taken a let for this room for next Thursday
from 3p.m. to 7p.m. Liz Canning said it was her intention with the help
of the football officials to try to clear the room of all unnecessary
equipment, on Sunday afternoon. Liz asked if the extra chairs in the
room could be housed in the loft area. There appeared to be no objection
to this idea.
Letting Report
The Secretary said he had spoken to Kirsty, who had to miss the
meeting. Kirsty reported through George, that bouncy castle bookings
were still coming in and she also had had enquiries for disco parties.
The let for the back room was for Inverclyde Voluntary Sector Forum.
The purpose of the let being to give advice and technical assistance
to parties interested in applying for funding or grants.
Caroline mentioned that as this was the first meeting of the new session
it was usual to review charges for lets etc. After discussion the committee
agreed that the disco party charges should be increased by £10.
All other lets would remain as they were.
At this point in the meeting Sharon Black announced that her main purpose
in attending the meeting, was that she wished to resign from the committee.
She explained that she had other commitments, which with her children,
was making it more and more difficult for her to attend the meetings.
She intimated that she would try to help out by selling raffle tickets
etc. for the association and her husband David was also willing to help
out in the bar in the future. The committee understood her position
and thanked her for her past assistance.
Bouncy Castle Insurance
Finlay read a document from the association's insurance company
regarding the bouncy castle insurance. Caroline mentioned the disclaimer
forms that we currently used for each hire. After discussion it was
agreed that with one or two additions to the disclaimer form it should
be forwarded to the insurers with the relevant payment, so that we were
fully covered. It was important that each hirer of the castle had to
sign this form, at the start of the hire.
Computer Installation and Usage
The subject of the new computer was discussed. The Secretary explained
it was at present locked in the invalid toilet. It was agreed to purchase
a unit to house the equipment, and have it installed in the reception
office as soon as possible. Caroline proposed we ask Stephen Renton
to help with the installation. It was agreed it was an on-line facility
for the use of all the user groups. Once it was installed this could
be discussed further.
Tiny Tots - Christmas Fund Raiser
Bobbie McCabe outlined to the committee, a proposed idea from the
Tiny Tots, as a fund raiser. After lengthy discussion, the committee
were not in unanimous agreement that the type of event proposed should
be held in the community centre. Bobbie said she was not interested
in a majority decision from the committee. If the committee were not
unanimously in agreement she would rather withdraw the proposal.
Date of next meeting
It was agreed the date of the next committee meeting would be Wednesday,
9th October, at 7.30p.m.
George Anderson,
Secretary.
(Minutes edited appropriately for publishing on web
site)
