Welcome
Caroline welcomed everyone to the meeting, and made the point that
some of the user groups were not represented on the committee. An approach
should be made to these groups for them to nominate someone to serve
on the committee on their behalf.
Apologies for Absence
Apologies for non-attendance were accepted on behalf of Jenny McGee
and Stephen Renton.
Acceptance of Previous Minutes
Business arising from the minutes. Caroline said the new tables
had been ordered and paid for and would be delivered on the 13th in
time for the Gala Day. The bouncy castle was being delivered on the
7th and had been made to measure for use in the hall. After further
discussion the adoption of the minutes was moved by Kirsty Donnelly
and seconded by Sian Burton.
Treasurer's Report
Finlay asked the committee for any final expenses for the year ending
on the 31st of March. He also reported he was trying to find the best
way to show the position of the youth groups. The discos were showing
a deficit of £45, this was because of the money that had been spent
on the equipment. After discussion it was generally agreed that the
youth groups should have a separate balance sheet. Alison said the guides
made their report usually at the AGM. Liz mentioned that the youth group
were thinking about opening a bank account. Caroline suggested that
Finlay and Liz should get together and come to an understanding about
the best way to show the week by week accounting of the youth groups.
The date of the Annual General Meeting was discussed and after consideration
it was agreed the meeting should be held on Wednesday, 26th June, at
7.30pm.
Finlay stated he had asked for a skip to be on site for the Gala Day
and also litter bins. He also reported that the marquee people had received
the balance of their account.
Secretary's Report
George explained that Mrs Ritchie had informed him that the Council
wished to pursue the upgrading of the football pitch through the Community
Association. Scott Allan from the Council had contacted him to arrange
a meeting to discuss the subject and initially had agreed to attend
this meeting. Unfortunately he had 'phoned that afternoon to call off,
he apologised and would contact me on Friday on his return to work.
The committee discussed the subject and a variety of opinions emerged.
The general feeling was Scott Allan should be invited to the next meeting
to discuss the subject.
The secretary also reported that he had contacted Willie Wilson that
afternoon for an update on the proposed new children's play areas. Willie
had informed him that it was Ian Morrison who was dealing with this
and he had set up a meeting with him for next Tuesday, to discuss the
subject.
George mentioned the possibility of the shutter being replaced. Robert
Jamieson having told him that the Council, in general had agreed it
had to be replaced with an up to date apparatus and they were seeking
a price for this at the moment.
Letting Report
Kirsty said bookings were still coming in. It appeared that word
had got out that we were buying a bouncy castle, so she was anticipating
bookings to start coming in for that. She also mentioned that Wednesday
evening was now free. The Letting Secretary asked for guidance on the
letting of the bouncy castle. How much should we charge and were we
interested in hiring it out outwith the community centre? A general
discussion took place regarding the hiring. It was agreed that £40 for
a two hour party was a reasonable price. However user groups wanting
to use it would only pay a token fee to pay for any assistance in putting
it up and putting it away. Sian and Alison asked for the use of it for
a joint Guides and Brownies night on the 25th of June.
Gala Day
George mentioned Stephen had apologised for not being at the meeting
and would update the Wemyss Bay web site with Gala Day information in
the next few days. He also said he wanted to do 'beat the goalie' again.
Alison agreed that the Guides would do the Teas in the hall. Kirsty
reported that Bobbie McCabe had agreed to make the capes for the King
and Queen for the Gala Day. Sian said as far as she knew the Tiny Tots
were organising the face painting. It was agreed the charge for the
Ice Cream van would be £25.
Date of next meeting
As previously agreed the next meeting would be the Annual General
Meeting and would be held on Wednesday, 26th June, at 7.30pm.
George Anderson,
Secretary.
(Minutes edited appropriately
for publishing on web site)
